CTG Delivers Robust Information Management and Document Control Services
A leading oil and gas company faced challenges in developing their document control and information management processes. Dissatisfied with the initial basic tools and processes in place, the company sought a more robust solution to ensure data integrity, streamline workflows, and enhance operational efficiency. CTG, with its decades of expertise in Information Management and Document Control (IMDC) and Project Information Management Services (PIMS), stepped in to deliver a transformative solution that significantly improved the document control procedures, templates, and distribution updates processes in support of large and complex capital expenditure projects.
Challenge
Document tracking was conducted using tools like Excel spreadsheets and Windows Explorer folders, which over time had become inadequate for handling the complexity and volume of data involved. Additionally, an organizational merger necessitated the migration from Documentum to Omega 365, requiring extensive data cleanup and reorganization to maintain data integrity and meet the new system’s requirements.
Solution
The company selected CTG to help them establish a robust document control system and associated processes to ensure data integrity. As a partner, CTG brought decades of relevant experience, knowledge from previous similar engagements and local resources.
- CTG worked with the company to implement a comprehensive document control system, ensuring that all documents and drawings were accurately tracked, validated, and reviewed.
- CTG also managed the migration from Documentum to PIMS (Production Information Management System) - maintaining data integrity and ensuring a smooth and efficient transition. CTG’s solution included consolidating disparate data points into a Power BI dashboard to provide clear metrics and insights resulting in a more actionable visualization of the company’s metrics.
- CTG’s also staffed a Project Information Manager who provided a single point of contact for the organization’s Document Control Group, streamlining communications and reducing the client’s burden of handling individual requests. This proactive approach to workload management ensured seamless operations and enhanced client satisfaction.